Employment Opportunities

BUSINESS MANAGER, AVALON THEATRE, WASHINGTON, DC

 

OVERVIEW

The Avalon Theatre is seeking applications for the position of Business Manager. This position works closely with the Executive Director and ideally has experience in non profit finance and budgeting.  The candidate is enthusiastic about the Avalon’s mission and joining the Avalon’s management team.

 

ROLE

The Business Manager is responsible for all bookkeeping and accounting related activities, contract administration, vendor relations and general business office management.  As Business Manager, the position also requires a keen eye for opportunities to reduce costs and to improve operating efficiency.  The position reports to the Executive Director but works closely with all members of the Avalon’s staff.

 

RESPONSIBILITIES

Bookkeeping, Accounting & Budgeting

• Timely and accurate recording of all Quickbooks entries including accounts payable, accounts receivable, sales tax payments, payroll, revenue, expenses, deposits and fixed assets
• Insure invoices are approved and paid in a timely manner via ACH or online banking systems
• Monthly reconciliation of all bank accounts
• Prepare monthly close for Executive Director review
• Support annual audit and Form 990 preparation
• Support annual budgeting process including entering final budget into Quickbooks
• Review of inventory spreadsheet to ensure that current vendor pricing is reflected

Cash Management

• Monitor cash balances and transfer funds between reserve and operating account as required
• Point of contact for Avalon banking relationships
• Insure compliance with banks and insurance companies

Vendor Management

• Insure that payments to vendors and suppliers are supported by appropriate receiving reports and/or completion of contracted work

Payroll, Benefits and Human Resources

• Responsible for accurate and timely entering of bi-weekly payroll data in Ceridian system
• Enter all new employee information for payroll setup
• Distribute paychecks and make QB payroll journal entry
• Maintain employee, payroll, benefits and leave records
• Maintain and record employee insurance payments
• Manage benefit programs and communicate benefits to staff
• Work with benefits service provider and Exec. Director to annually assess Avalon benefits

Fundraising Support

• Deposit all donations by mail and provide backup documents to Development Office
• Work with Development Manager to reconcile donations between QB and Donor Perfect
• Communicate details of donations received to Development Staff and Exec Director
• Support development effort by providing financial and corporate data for government and foundation grants

Insurance

• Point of contact for insurance agency
• Book insurance entries in QB and determine appropriate budget for insurance
• Prepare annual payroll audit for workman’s comp insurance

Facilities Management

• Keep recurring service contracts current
• Track contractor insurance certificates

General office management and administrative support

• Maintain office supplies and order office-related equipment and services
• Maintain and keep current all theater operating licenses with DC Government

 

SKILLS & EXPERIENCE

• Accounting & Bookkeeping Skills
  • 3+ years bookkeeping and/or accounting experience
  • Understanding of accounting and bookkeeping principles
  • Excellent analytical ability

• Computer Skills
  • Experienced Quickbooks user
  • Experienced Excel spreadsheet user
  • Proficiency with Windows and Microsoft Office suite
  • Experience working with databases

• Organizational Skills
  • Excellent attention to detail and follow-through
  • Implement quality control processes to minimize errors especially in payroll, sales tax and accounts payable activities
  • Highly organized
  • Experienced in record-keeping and office procedures
  • Able to juggle multiple priorities and changing circumstances

• Interpersonal Skills
  • Self starter able to work with minimal supervision
  • Team player, willing to support the work of others
  • Excellent interpersonal skills and “can do” attitude

 

QUALIFICATIONS

• Bachelor’s degree (or equivalent) with significant coursework in accounting or finance
• Three or more years of experience in accounting, finance or bookkeeping or similar role
• Outstanding leadership abilities
• Excellent written and verbal communication skills
• Demonstrable analytical thinking and business insight
• Strong ability with financial and budgetary processes
• Superior leadership skills, with focus on employee coaching and development
• Enthusiasm for film and the Avalon’s mission

 

SALARY/BENEFITS

Salary range:  $70,000 – $75,000 (commensurate with experience)

The Avalon offers a flexible, hybrid work schedule that enables employees to work from the office and/or home depending on the employee’s and Avalon’s needs. Some Avalon events may require the position to work occasional evenings or weekends. The Avalon benefits include subsidized medical, retirement plan with matching up to 3%, 11 paid holidays, paid vacation, sick leave and free movies at the Avalon.

 

HOW TO APPLY
Please send a cover letter and resume to jobs@theavalon.org. No phone calls please.

 

The Avalon Theatre Project Inc. is an affirmative action employer and encourages applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability.